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Leave Balance reporting

The page "leave balance Report" allows HR staff to get the list of number of entitled and taken days for each employee.

Prerequisites

You must have created some users. In order for the report to be populated, employees must be attached to entities and they must have submitted leaves to their line managers. All employees must be defined with a contract having valid start and end periods (for example, from January, 1st to December, 31th of each year).

Optional steps :

  • Configure your organization as describe here. Then create or edit users with a given department (entity).
  • Setup positions and create or edit users with a given postion.

How to generate a leave balance report?

Login to Jorani as an HR user. you can launch the leave balance report from the HR menu :

  • Access to the

There are three controls at right corner of the page :

  • Include sub-department allows you to include children enities (departments for example) into the report.For example, if you want a global report for all employees belonging to your organization, you would select the root entity and opt-in this checkbox.
  • Launch allows you to execute the leave balance report.
  • Export allows you to export the leave balance report into Excel.
  • Controls for the report execution

    Controls for the report execution

When you click on the Select button of the "Select the entity" field, a pop-up appears allowing you to select an entity (department). The report will list all employees belonging to this enity.

  • Select the entity to which employees belong

    Select the entity to which employees belong

As explained earlier, if you want a global report for all employees belonging to your organization, you would select the root entity and opt-in the "Include sub-department" checkbox. Into this example, if we want to get a leave balance report of all employees belonging to the "PNC" subsidiary and to include the departments "Communication", "Finance", "Selection", etc. we would select the "PNC" node in the organization tree and opt-in the "Include sub-department" checkbox.

  • Organization popup

    Organization popup

As you can see, all the leave types are displayed. The result can be exported in Excel (by using the "Launch" button) and the user can choose to remove or add other information into the Excel file.

  • Example of leave balance report

    Example of leave balance report

This report takes only into account the Accepted leave requests into the current period of the contract of each employees. For example, if the contract specifies that leaves run from January, 1st to December, 31th of each year only leaves taken into this period of the current exercise will be taken into account.

This report is useful to point out irregularities. For example, the employee of the second line has taken too much of "Paternity leaves". Those leaves might be converted into unpaid leave by the HR manager. If you want to know more about aditing a requested leave, please read this article.


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